We collected a number of answers to frequently asked questions below. Please get in touch with us at icons@icon-society.org if you have a question or a concern that is not listed below. We are happy to help!

General Questions

What is an ICON•S account and how can I create one?
The ICON•S account helps you stay up-to-date with ICON•S. You need to have an ICON•S account to become a member of ICON•S. You can create an account here: https://www.icon-society.org/join/
Does creating an ICON•S account mean I will automatically become an active member?
No, having an ICON•S account does not necessarily mean you have an active membership. Your membership is active as long as the membership fee is paid.
How can I change the e-mail address associated with my ICON•S account?
Unfortunately, we cannot modify the e-mail address associated with your account because our system keeps track of your account via your email address. If you want to change your e-mail address, please create a new ICON•S account and delete the old account. If you have an active membership associated with your account, please create a new account and get in touch with us via icons@icon-society.org. We will transfer your active membership to your new account and delete your old account. Please make sure to save the invoices you had in your old account because these invoices will not be accessible once we cancel your older account. We recommend to create an ICON•S account with an e-mail address that does not change often.
I would like to delete my ICON•S account. How should I proceed?
You can delete your ICON•S account at any time via the ICON•S HUB. Just log in and select ‘Delete Account’.


How can I become a member of ICON-S?
You become a member of ICON-S by paying your annual membership fee.
How much does an annual membership cost?
The “Regular Membership” is $95 USD and also includes (upon request) an online subscription to I·CON—the International Journal of Constitutional Law—for one year. The “Discount Membership” is $50 USD and applies to scholars from non-OECD countries and students. The discount membership is valid for one year and gives you the same rights and privileges as our regular membership. The “First Time Membership” is $30 USD. New members of the Society are eligible for this type of membership. The First Time Membership is valid for one year and gives you the same rights as our regular membership. We expect members who choose this type of membership to switch to one of the other kinds of membership after one year by the time of renewal. If you are in a position to support the Society as one of our “patrons” we invite you to consider the “Patron of the Society” Membership. This membership is $150 USD. It is valid for one year and grants all the available membership rights, including participating in the Annual Conference and voting in the Council elections. We will publicly acknowledge all patrons of the Society. We will also consider requests for fee waivers on a case-by-case basis. Please contact us at icons@icon-society.org if you wish to pursue this option.
I need an invoice for my membership fee for reimbursement purposes. How can I obtain this?
You will receive an invoice via email once you have paid your annual membership fee. You can also access your invoices after logging into your ICON-S account. Please contact us via email (icons@icon-society.org) if you need anything else. For example, if  you need an invoice under your name but addressed to the institution that will refund your membership fee, please contact us to request such an amended invoice.
I paid my membership fee. How can I access the online subscription to the ICON journal?
To access the online subscription to ICON journal please get in touch with us at icons@icon-society.org.


Can chapters collaborate with other institutions?
ICON·S chapters can work cooperatively with other organizations, particularly academic organizations. Nevertheless, the chapters should always remain distinct and avoid been captured by specific interests.
What are the obligations of the ICON•S chapters?
ICON•S chapters need to report their activities once a year to the Society, promote the Society’s growth, respect, and advance the Society’s Executive Committee. Members of the governing bodies of ICON·S chapters are expected to be active members of ICON·S and pay the ICON·S annual membership fee regularly. All ordinary chapter members are encouraged to join ICON·S as active members and pay the annual fee. The co-presidents of ICON·S can grant exceptions upon request if it is considered convenient to promote the growth of the local chapter. In any case, all chapter members are expected to create a free ICON-S account.  
What are the kinds of activities that chapters usually organize?
Chapters are supposed to organize academic activities such as local conferences and workshops. They can mentor junior scholars, create a legal blog, collaborate with other academic institutions and other ICON-S chapters, organize publications, and collaborate with ICON-S’ annual conference.
How are chapters supposed to be organized?
ICON·S chapters usually have a gender-balanced leadership, including two co-chairs and a Board. Some chapters also include other positions and bodies, such as secretary-general and specialized committees. Please take a look at the rules of other chapters as examples (see here).
What is the process for creating an ICON•S chapter?
ICON-S members who wish to establish a new national or regional chapter should draft a proposal including the rules of their chapter according to the guidelines and criteria (see here), and should send this proposal for approval to the Executive Committee. Members interested in submitting a proposal should also include the biographies of the founding members. The process is coordinated by the Society’s deputy Secretary-General, and the final decision considers the recommendation made by the Society’s Vetting Committee. Proposals and any other questions regarding the process should be submitted to the Society’s email.  
Who can start an ICON•S chapter and become founding members?
Only ICON•S members can propose the creation of an ICON•S chapter.

Mundo Conference

Do I have to be an ICON•S member if I want to submit a paper or propose a fully-formed panel?
Yes. Only active members are eligible to propose papers or panels. There are a variety of membership options, including discounted rates for scholars from non-OECD countries and graduate students. Please, click here for more information.
Do I have to be a member of ICON•S if I want to attend the Mundo Conference?
No. Attendance is free of charge. Though we still encourage you to become a member of the Society. For attending the conference, you will need to register for free account (you can do so here). Please note, non-members may not propose or present papers.
I am planning to submit a fully-formed panel proposal. Do all panelists have to be members of ICON•S when I submit the proposal?
No. Only the submitter has to have an (active) ICON•S membership when the proposal is submitted. However, ALL panelists have to become members once the panel is accepted and prior to conference registration.
I need an invoice for my membership fee for reimbursement purposes. How can I obtain this?
You will receive an invoice via email once your membership fees have been received. Invoices can also be accessed via your ICON•S account.
Do I need to submit a full paper to ICON•S if I want to make a presentation?
No. You need to submit an abstract and the title of the paper.
When is the deadline to submit paper and panel proposals?
The deadline is 23h59 UTC on May 1, 2021. No extensions will be granted.
Do I need to engage with the topic of the Mundo Conference when preparing my submission?
No. We encourage submissions engaging with all areas of Public Law. Please, take a look at our Call for Papers for further guidance.
I submitted a paper for the 2020 Conference, but that Conference did not take place. Do I need to submit it again?
Yes. Scholars whose submissions had been accepted for the 2020 Conference will receive special consideration for this year’s Mundo Conference but for technical reasons have to resubmit their proposal via the ICON•S Conference submission system. You can also change your submission if you wish to.
I submitted a working group/fora proposal to the 2020 Conference. What is the status of my submission?
We invite all those who submitted proposals for working groups/fora to the 2020 Conference to hold their group/forum meeting at our upcoming online ICON•S Mundo Conference. We will be in touch with the submitters and provide further information. If you have questions, do not hesitate to contact us at icons@icon-society.org.
Is it possible to submit new proposals for working groups/fora for ICON•S Mundo?
No. Unfortunately, we do not accept new submissions for working groups/fora this year. If you submitted a working group/forum in 2020, please check the question above.
What do I need to do to submit a proposal for a panel in a language other than English?
The proposal itself must be in English in order to allow us to evaluate and, if accepted, schedule the panel appropriately. It should also identify the language of the panel in the title using parentheses (e.g., “Panel title: Judicial Review in Emergency Regimes (Italian)”) and identify at least one panel participant who is willing and able to translate questions and responses to and from English during the session.
Can I submit a paper proposal in a language other than English?
No. At this time, we are only accepting proposals for full panels in a language other than English. Individual submissions must be in English, and they will be assigned to an English-speaking panel.
How can I get in touch with other people to form and propose a fully-formed panel?
There are many ways to do that. We encourage you to use your own network and contact people with similar interests. In previous years, scholars have also use mailing lists to ask people to join them to propose a panel. Others have used their social media channels. We are happy to support your search if you are looking for panelists on Twitter. Just make sure to tag @ICON__S and use our conference hashtag #iconsmundo.
Are fully-formed panel proposals required to achieve gender parity?
Members submitting panel proposals must consider the Society’s commitment to gender balance as a guiding principle.
When will I hear if my paper or panel proposal has been accepted?
We expect to notify successful applicants via email by mid or late May.
What do I do if my paper was accepted and I registered but now cannot attend the Conference?
Please notify both us via email at icons@icon-society.org and the chair of your panel as soon as you are able.
If I am the chair of a panel, what are my responsibilities?
Chairs are a vital part of our conference, and we appreciate their service. Chairs should contact their panel 1-2 weeks in advance of the Conference to determine the order of presentation and format. We leave the specifics to your discretion, but please ensure there will be plenty of time for questions and discussion. You may also encourage the panel members to share their papers amongst themselves, although it is not obligatory for panel members to send a draft paper in advance.
If my paper topic or abstract changes, how do I communicate that to the Conference organizers?
Titles and abstracts may be modified until June 7, 2021. After this no changes can be made. To request modifications, please indicate your full name, your original title, and the revised title and/or abstract in the body of an email to icons@icon-society.org (no attachment) as soon as you can.
Will ICON•S Mundo sessions be recorded?
Only the plenary sessions will be recorded and available to view after the fact. Panel sessions and interest group meetings will not be recorded by ICON•S. Please refrain from recording without the consent of all participants.
Can I receive an attendance certificate for the Mundo Conference?
We are aware that many members will need to obtain a certificate of attendance in order to satisfy administrative requirements at their home institutions. Please contact us we are via icons@icon-society.org. We are happy to assist you.